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Section I: Contracting authority

I.1) Name and addresses

Cassiltoun Housing Association Ltd

59 Machrie Road

Glasgow

G45 0AZ

Email

housing [at] cassiltoun.org.uk

Telephone

+44 1416342673

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

http://www.cassiltoun.org.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cassiltoun HA Staircleaning Term Contract 2026

Reference number

6421

II.1.2) Main CPV code

• 90910000 - Cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The provision of a maintenance contract for common stair and close cleaning including: all stairs, landings, close windows, one off or ad-hoc rated services etc. [refer schedule 3] to approximately 154 occupied tenanted or factored closes (which quantity may vary from time to time) within the Employer’s properties (Schedule 1). Provide all necessary cleaning supplies; safe temporary access; and all resultant communication/ quality control including monitoring forms [schedule 7], to closes at Various Addresses, Castlemilk, Glasgow G45.

There are also rated items listed at schedule 2 for pricing one off or ad-hoc services:

Deck scrub to all floors, stairs and landings in an individual close.

Cleaning guano at verandahs.

Deep cleaning composite close flooring.

Cleaning void properties for relet.

Office and office window cleaning.

Bulk removal.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services
• 90500000 - Refuse and waste related services

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

Castlemilk G45

II.2.4) Description of the procurement

The tender documents comprise the SPD document [minimum selection standards] and the Specification of Works [tender & contract document] which includes guidance regarding the Tender Quality Submission [CDP].

Complete and return [upload] tender documents electronically to the PCS postbox facility, which must comprise all of the following for the tender to be valid:

SPD [via SPD Module on PCS]

CDP Tender Quality Submission [word format]

Evidential attachments

Pricing spreadsheet schedules 1&2 [excel format]

Form of Tender and

Schedule 9; Commercially Sensitive Information

The tender evaluation will comprise the SPD, your quality score for your Tender Quality Submission [CDP] and the Contract Sum stated on the Form of Tender.

The submitted SPD will assess the selection criteria as a pass or fail to identify candidates who pass by meeting the specified criteria. Only those candidates who achieve an SPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

Quality- Tender Quality Submission [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employers’ stated aspirations/ requirements and the information provided by the candidate(s). Tender Quality Submission [CDP] scores will be converted to a percentage, prior to weighting

II.2.5) Award criteria

Quality criterion - Name: CDP quality submission / Weighting: 70

Price - Weighting: 30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2026

End date

31 March 2027

This contract is subject to renewal

Yes

Description of renewals

The initial contract is from 1st April 2026 to 31st March 2027, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2031.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Tenderers must refer to the Instructions to Tenderers & Project Criteria at Specification of Works p5

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Refer to the Specification of Works

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Refer to the Specification of Works

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

6 January 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

6 January 2026

Local time

2:00pm

Place

59 Machrie Road, Glasgow and/ or remotely

Information about authorised persons and opening procedure

Staff and Board members in accordance with Cassiltoun Housing Association tendering procedures

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Candidates must Refer to the Instructions to Tenderers at Specification of Works p5

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Refer Specification of Works Schedule 6

(SC Ref:817794)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court

1 Carlton Place

Glasgow

G5 9TW

Email

glasgow [at] scotcourts.gov.uk

Telephone

+44 1414298888

Country

United Kingdom

Internet address