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ɫèֱ²¥ Contract Leads

Section I: Contracting authority

I.1) Name and addresses

West Lothian Council

West Lothian Civic Centre, Howden South Road

Livingston

EH54 6FF

Contact

Catriona Peden

Email

catriona.peden [at] westlothian.gov.uk

Telephone

+44 1506283312

Fax

+44 1506281325

Country

United Kingdom

NUTS code

UKM78 - West Lothian

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

WLC Trades Contractors Framework

Reference number

CC14454

II.1.2) Main CPV code

• 45210000 - Building construction work

II.1.3) Type of contract

Works

II.1.4) Short description

WLC wish to set up a framework for trades contractors to supplement their Property & Building Service departments. This framework will be split into 14 individual trade lots and 1 multi trade lot. Tenders may be submitted for individual or all lots.

Estimated values of works are based on the full 4 year framework and value of works are not guaranteed.

A maximum number of suppliers will be awarded onto each lot : 3 for lots 1-14 and 5 for lot 15. Reduction will be based on combined technical and commercial evaluation.

II.1.5) Estimated total value

Value excluding VAT: £32,400,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

WLC Lot 1 - Bricklayer (incl. stone mason)

Lot No

1

II.2.2) Additional CPV code(s)

• 45262500 - Masonry and bricklaying work
• 45262520 - Bricklaying work
• 45262521 - Facing brickwork
• 45262522 - Masonry work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Bricklayer and stone masonry work Contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £260,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 2 - Minor Civils

Lot No

2

II.2.2) Additional CPV code(s)

• 45200000 - Works for complete or part construction and civil engineering work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical are of West Lothian Council

II.2.4) Description of the procurement

Minor Civils Works contractors for small works, maintenance and reactive repairs to include excavation / foundation . ramps / paths / kerbing / tarmac / paving.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £4,400,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 month extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 3 - Electrician

Lot No

3

II.2.2) Additional CPV code(s)

• 45310000 - Electrical installation work
• 45311000 - Electrical wiring and fitting work
• 45311100 - Electrical wiring work
• 45311200 - Electrical fitting work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Electrical contractors for small works, maintenance and reactive repairs.

Suppliers will be required to hold the relevant electrical professional certificates.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £3,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot 3 Electrician - current membership of either NICEIC or SELECT or equivalent.

II.2) Description

II.2.1) Title

WLC Lot 4 - Tiling - Wall and Floor

Lot No

4

II.2.2) Additional CPV code(s)

• 45431000 - Tiling work
• 45431100 - Floor-tiling work
• 45431200 - Wall-tiling work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Tiling contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £80,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 5 - Flooring - including Vinyl / Gym Vinyl and Timber

Lot No

5

II.2.2) Additional CPV code(s)

• 44112210 - Solid flooring
• 45432113 - Parquet flooring
• 45432114 - Wood flooring work
• 45432100 - Floor laying and covering work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Flooring contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £1,040,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 6 - Glazing (Supply and Installation)

Lot No

6

II.2.2) Additional CPV code(s)

• 45441000 - Glazing work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Glazing contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £440,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 7 - Joiner

Lot No

7

II.2.2) Additional CPV code(s)

• 45420000 - Joinery and carpentry installation work
• 45421000 - Joinery work
• 44220000 - Builders' joinery

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Joinery contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £1,800,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 8 - Painter

Lot No

8

II.2.2) Additional CPV code(s)

• 45440000 - Painting and glazing work
• 45442100 - Painting work
• 45442110 - Painting work of buildings
• 45442120 - Painting and protective-coating work of structures
• 45442121 - Painting work of structures
• 45442180 - Repainting work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Painting and Decorating Contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £1,408,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 Months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 9 - Plasterer

Lot No

9

II.2.2) Additional CPV code(s)

• 45410000 - Plastering work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Plastering Contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £100,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 10 - Plumber

Lot No

10

II.2.2) Additional CPV code(s)

• 45330000 - Plumbing and sanitary works
• 45332000 - Plumbing and drain-laying work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Plumbing Contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £820,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 11 - Roofing (all types)

Lot No

11

II.2.2) Additional CPV code(s)

• 45260000 - Roof works and other special trade construction works
• 45261000 - Erection and related works of roof frames and coverings
• 45261100 - Roof-framing work
• 45261200 - Roof-covering and roof-painting work
• 45261210 - Roof-covering work
• 45261211 - Roof-tiling work
• 45261212 - Roof-slating work
• 45261213 - Metal roof-covering work
• 45261214 - Bituminous roof-covering work
• 45261215 - Solar panel roof-covering work
• 45112713 - Landscaping work for roof gardens

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Roofing Contractors for small works, maintenance and reactive repairs. All kinds of work must be accepted.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £2,200,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 12 - Roughcasting

Lot No

12

II.2.2) Additional CPV code(s)

• 45262600 - Miscellaneous special-trade construction work
• 45410000 - Plastering work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Roughcasting Contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £3,120,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 13 - Suspended Ceilings

Lot No

13

II.2.2) Additional CPV code(s)

• 45421146 - Installation of suspended ceilings

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Suspended Ceilings Contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £180,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 14 - Fencing & Blacksmiths

Lot No

14

II.2.2) Additional CPV code(s)

• 45340000 - Fencing, railing and safety equipment installation work
• 34928310 - Safety fencing
• 44313100 - Wire-mesh fencing
• 45342000 - Erection of fencing
• 71550000 - Blacksmith services

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Fencing & Blacksmiths Contractors for small works, maintenance and reactive repairs.

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £1,120,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

WLC Lot 15 - Multi Trades

Lot No

15

II.2.2) Additional CPV code(s)

• 45000000 - ɫèֱ²¥ work
• 45200000 - Works for complete or part construction and civil engineering work
• 45210000 - Building construction work
• 45211000 - ɫèֱ²¥ work for multi-dwelling buildings and individual houses
• 45211340 - Multi-dwelling buildings construction work
• 45211350 - Multi-functional buildings construction work
• 45213000 - ɫèֱ²¥ work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
• 45214100 - ɫèֱ²¥ work for kindergarten buildings
• 45214200 - ɫèֱ²¥ work for school buildings
• 45214210 - Primary school construction work
• 45214220 - Secondary school construction work
• 45214230 - Special school construction work
• 45215222 - Civic centre construction work

II.2.3) Place of performance

NUTS codes

• UKM78 - West Lothian

Main site or place of performance

Properties within the geographical area of West Lothian Council

II.2.4) Description of the procurement

Multi Trades Contractors for small works (up to 2m GBP), maintenance and reactive repairs. All trades in the tender document are required.

Suppliers will require all trades for warranties

II.2.5) Award criteria

Quality criterion - Name: Health and Safety / Weighting: 10

Quality criterion - Name: Programme Management / Weighting: 10

Quality criterion - Name: Quality / Weighting: 10

Quality criterion - Name: Fair Work First / Weighting: 2

Quality criterion - Name: Community Benefits / Weighting: 3

Price - Weighting: 65

II.2.6) Estimated value

Value excluding VAT: £11,920,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

Up to 12 months extension available

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Lot 3 Electrician - membership of NICEIC or SELECT required.

III.1.2) Economic and financial standing

List and brief description of selection criteria

Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.

It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

Minimum level(s) of standards possibly required

Employers Liability Insurance - 10m GBP

Public Liability Insurance - 10m GBP

Professional Indemnity Insurance - 5m GBP

Valid Motor Vehicle Insurance - 5m GBP

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-082010

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

18 February 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

18 February 2026

Local time

12:00pm

Place

PCS-Tender online

Information about authorised persons and opening procedure

WLC CPU staff on PCS-Tender online

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 3 years if extension is not used - 2029

4 years if extension is used - 2030

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Re: SPD Q2B, complete information for all company directors, using home address.

TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.

CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except

insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the

Authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of

Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.

The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the

Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

Figures noted against lots are indicative only of spend over 4 years.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30501. For more information see:

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Please Note: Community Benefits will be evaluated for this procurement procedure and will form 3% of the overall award criteria. More information can be found on the council’s website:

- Community Benefits in Procurement

- Community Benefits Wishlist

(SC Ref:820675)

VI.4) Procedures for review

VI.4.1) Review body

Livingston Sheriff Court

West Lothian Civic Centre Howden South Road

Livingston

EH54 6FF

Country

United Kingdom