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Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

Contact

Karen Mclachlan

Email

Procurement.CIRW [at] dumgal.gov.uk

Telephone

+44 3033333000

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

MTC for Planned Preventive Maintenance of Fire & Security

Reference number

DGCP-0104

II.1.2) Main CPV code

• 50610000 - Repair and maintenance services of security equipment

II.1.3) Type of contract

Services

II.1.4) Short description

This opportunity is for a Measured Term Contract for the Planned Preventive Maintenance of Fire & Security Systems within Council properties throughout Dumfries and Galloway. The service and maintenance which may be carried out under this contract include:

-Fire Alarms

-Radio Fire Alarms

-Intruder Systems

-Panic Alarms

-Access Systems

-CCTV Systems

-Fire Suppression Systems

-VESDA Systems

This contract will provide Dumfries and Galloway Council with Contractors certified and qualified to ensure compliance at all times.

II.1.5) Estimated total value

Value excluding VAT: 拢806,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 31625000 - Burglar and fire alarms
• 31625200 - Fire-alarm systems
• 31625300 - Burglar-alarm systems
• 35121700 - Alarm systems
• 38431200 - Smoke-detection apparatus
• 32231000 - Closed-circuit television apparatus
• 32234000 - Closed-circuit television cameras
• 32235000 - Closed-circuit surveillance system
• 35120000 - Surveillance and security systems and devices
• 35100000 - Emergency and security equipment
• 35125300 - Security cameras
• 50610000 - Repair and maintenance services of security equipment
• 73431000 - Test and evaluation of security equipment

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Council properties throughout Dumfries and Galloway.

II.2.4) Description of the procurement

The Contract requires the successful Contractor to carry out the servicing and maintenance of all equipment listed within the Schedule of Rates. All rates supplied within the SOR should include any access equipment required and time to identify the fault.

Full details are available within the Specification for Planned Preventative Maintenance of Fire & Security located within the documents provided.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The contract will operate for an initial three year period with an option to extend for a further 12-month period.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

For details of the conditions relevant to the contract, please see the MTC Planned Preventive Maintenance for Fire & Security Invitation to Tender and Specification documents in the Public Contract Scotland Tender site Buyer Attachments area of ITT 62563.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.6) Information about electronic auction

An electronic auction will be used

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-028814

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

25 February 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

25 February 2026

Local time

12:00pm

Place

Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations).

Information about authorised persons and opening procedure

All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31026. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see procurement documents for this ITT.

(SC Ref:821449)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom